First thing you need to do is going to the registration page. We made it super simple to register your company, so you will be able to do it in less than five minutes!
Buscando el nombre de tu empresa.
The first step is checking the the name of your company is not already registered, or there’s no European trademark with a similar name.
The name of your company should be unique and distinctive from other company names. It should also be different from any registered European or Estonian trademark, unless you get explicit and notarized consent from the owner.
The fact that you can just look for the name of your company easily on a website, and for free, is certainly an advantage when compared to other business systems that require you to ask if the name of your company is free to the authorities. Usually you need to pay a fee for that request. In Estonia, it is as simple as searching for it on a website or asking for that information to your service provider.
If there’s a similar trademark name, or a matching company name, you will be asked to provide another name. If there’s no similar trademark, but there are some similar company names that may present some problems in the registry, you will receive a warning. Otherwise, you will be able to continue to the next step.
Filling in your company data
Next, you will be asked to add the information about the shareholders, board members and company data.
First, you need to add the information about the members of the company. For each person you add, you decide if it’s going to be a shareholder, member of the board, or both. You can also specify that this person will be the representative of the company (for accountancy and business related subjects).
If the members of the company have their e-Resident IDs already, that’s good news. They will be able to enter them and sign the company registration right away. If not, don’t worry, you will be able to add their birth date to make sure the signatures are issued to the right person.
Then you need to specify the activity of your company, and also its means of communication (such as email and phone number).
As an example, let’s suppose there are two shareholders: you and your friend Ana. You contribute € 2,000 to the share capital and € 3,000. Then, Ana controls 60% of the company (€ 3,000 of € 5,000 total) and you 40% (€ 2,000 of € 5,000 total). This also defines the votes Ana and you will have at the shareholders’ meetings. His opinion will be worth 60% of the votes and yours 40%.
The directors or members of the board of directors are those who control the day to day of the company. Those who sign contracts, make decisions, fire or hire people, and so on.
Each member of the company can be just a shareholder, just a member of the board of directors or both a shareholder and member of the board.
You also need to specify who is going to be the representative of the company (for matters related to accounting and business). That will be the person who accesses the administrative area of Your Company in Estonia.
If company members already have their e-Resident cards, that’s good news. They can enter and sign the company registration immediately. If not, don’t worry, you can add your birth date to make sure the signatures are sent to the right person. You will need to apply for e-Residency, though.
Overview and payment
Next, you will be taken to a screen to verify that all the information is correct. Make sure to check everything, because the price of the company registration will be different under certain circumstances, such as multiple members, or in the case of crypto companies.
If you need to change anything, you will be able to do so by going back using the buttons at the bottom left. If, on the contrary, everything looks fine to you, just proceed to payment.
Becoming an Estonian e-Resident
If all the members are e-Residents, the company registration will take around 48 hours average!
If some of the company members are not e-Residents yet, they need to apply at the official e-Residency website. Once their applications are approved, they will need to wait until all of them have their ID card in their hands. It usually takes 3-4 weeks, so be patient!
You can go directly to the official e-Residency application website and register as an e-Resident in a few clicks. You will need to fill in some information about you, your citizenship, date of birth, personal data, and upload some pictures of your ID or passport and your face.
Signing the company registration and services contract
Finally, when all the members have their e-Residency cards, they will be able to digitally sign the company registration and services contract. This step is important to really guarantee the consent of all the members, and the fact that they have their e-Residency IDs.
Then, after this step is complete, they will proceed to enter the company in the business registry. Easy, right?
The registration process is really fast. You are asked to confirm your company email and sign the application. In just 24 to 48 hours, your company will be registered, and you will receive the official document that contains the registration code of your company.
This registration code, alongside the name and address of your company, identifies your company, and you should include it on every invoice you issue to your customers.
Then, you just need to open your bank account.
Next, we’ll prepare the VAT request to register your company in the European VIES archive and get a VAT number. To finish this step, we’ll need your company to already have a valid bank account (we need to add your company’s IBAN number to the request).
As part of this process, we’ll ask you to grant us a power of attorney to do the bookkeeping and accountancy for your company, and also to submit the VAT application. This can be done completely online, without the presence of a notary, and you can revoke it at any time.
Finally, during this stage, we can also -under request- sign you up as an employee (board member) of your own company so that you can receive salaries. This step can be done anytime later.
Read more at our blog post.