One of the most important advantages of being part of the Estonian Digital Nation is that everything can be done digitally. Specifically, you can grant powers of attorney to other people to manage certain aspects of your business, such as accounting, registering your intra-community VAT number, and so on.
At Your Company In Estonia, we make use of this great advantage mainly for two things:
- To be able to assign our accountants to your company and thus manage your taxes, monthly VAT declarations and the annual activity reports of your company, as part of our services.
- To be able to apply for a VAT/VIES number for your company.
How do you do this? We’ll get into it. But first, important: IF YOU HAVE NOT INSTALLED THE SOFTWARE TO USE YOUR E-RESIDENCY CARD: it is important that you visit this link first.
We’ll be waiting for you here to continue the process 👨💻.
Accessing the Online Tax Service
The first thing you have to do is go to Estonia’s business and finance website:
Have your e-Residency card and the reader ready! If you land in the Estonian version, just click on the “English” link on the top right. Go to the “Business client” tab.
Now you just have to click on the “Enter e-Tax / e-Customs” button, any of them. You will see a pop-up like this appear:
Place the card in the reader and insert it into the USB. Make sure it is properly positioned, centered, and that the light on the reader is turned on. Then click on “ENTER” next to “Enter with ID card”.
If all goes well, you will be asked to select a certificate (there will only be one with your name, so it will be easy) and you will enter the PIN1. This PIN has to come in the package they gave you with the e-Residency in a small sealed envelope.
If things go wrong…
The card usually works well. However, sometimes the reader has problems reading the card, especially the first time. If this happens, do not worry. Try moving the card a bit and make sure it is not upside down!
If everything else fails you can try closing and reopening the browser, using another browser, restarting your computer or, if nothing helps, contacting us.
Do you see something like the figure below?
🎉 Congratulations! We are in. You have graduated with honors in the digital nation!
Now click where it says “e-maksuametisse / e-toll” (what a beautiful and musical word, huh?).
Accepting The Online Tax Service
If it is the first time you enter, and we have not already done it for you, you will have to accept the online service. This is a mere bureaucratic process. Do not worry. Let’s do it!
The first thing you need to do is click that big button that says “Conclude a contract”.
Then you will have to write some information, such as your name, ema, l and address. You can enter your business address without any problems, or press the button that says “If your address is outside of Estonia, please enter your address here” if you want to put your private address.
After that click on “Accept”, and that’s all. We are ready!
Granting the power of attorney
For the last step, it is important that you access the portal as YOUR COMPANY, not like you (person). On the main page, or by clicking on “To role selection page”, you should see something like this:
If you see something like what appears below, you have entered as “Private client”. In that case, do not panic! Simply hit “To role selection page”, and choose your company.
Wait a moment! I can not enter as a representative of my company!
If in the “Role selection” screen (where you specify if you want to enter as a private or business customer) your company does not appear, or you are not even allowed to choose anything, it is possible that your company has not yet been associated with your e-Resident ID.
In that case, do not worry! let’s see how it’s done. If you can see your company and enter as a representative, you can ignore this section and continue below …
First, you have to enter as “Private client” and go to the “Contract and settings” tab, and there click on the menu on the left where it says: “Inquiry on the right of representation from the Business Register”. Once there, click on “Search”.
If you get a message like this:
In theory, you already have associated your company with your identity, so try to go to “To role selection page”, since you should be able to see your company. If not, you’ll see something like this:
Then you just have to click on “Conclude agreement”. You will be shown the contract with your data, and you will have to scroll until the end of the page:
At the bottom, you will see an Accept button. Click it.
With that, you will accept the agreement and now you are officially the manager of your online company, congrats!
Now to make sure the changes are applied, hit “Exit” (the red button with an “X” on the top right), and re-enter. Now you should be able to see the role of “Representative” of your company and continue with the power of attorney.
Granting the power of attorney (finally!)
Once you enter as a company representative, you have to go to the “Contract and Settings” tab and click on “Add new person …”.
This is where you are going to add permissions to manage certain aspects of your company. You have to fill in the following information:
- identification/registration number: a number that we’ll tell you by email.
- power of attorney type: select “Management of rights and authorizations”.
- power of attorney start date: select the current day.
- power of attorney end date: do not select anything here.
Click on “Accept”, and save. Then, you should go back to the “Contract and settings” screen again, and be able to see your new power of attorney.
Congratulations! You have just granted us a power of attorney, without needing a notary. Behold the power of the digital nation!
We now have everything we need to do your accounting and taxes, VAT number application, etc.
Help, I’m lost!
If you get lost or a step causes you problems. Do not panic! Do you have a geeky friend who can help you? If not, contact us and we’ll do it together, step by step, on Skype.