In this article, we explain how to change the name of your company.
Requisites to change the name of your company
There’s at least one document you need to prepare beforehand: a resolution of the members of the board accepting to change the name of the company. We have a template ready for that. Ask us for that template, fill it in with the right data, and send it to us for review. Once we send a PDF back to you, you need to sign it with the DigiDoc4 software.
Open the DigiDoc4 software, then drag and drop this PDF inside. Next, connect the e-Residency ID card with the USB reader. Wait until the message “Sign with ID card” appears in a blue button at the bottom right. Click on that button. It will ask for your PIN2 and generate a .asice document. This is the document that you will need.
Obviously, in order to do the process of changing the legal address and person of contact of your company, you should have configured the USB reader to work with your e-Residency ID-card. Here we explain how to do it.
Accessing the Company Registration Portal and starting the petition
First, you need to log into the company registration portal. If you find some problems logging in, close the browser (exit all windows), reopen it, and try again.
Once inside, you will see a list of your companies. Most probably, there will only be one. Click on the name of your company.
A new screen will appear with the information of your company. Click on “Start the petition for an entry regarding alteration”.
You will then see a new screen with some sections containing the data of your company. We will need to change just two things: the name, and upload the document that we mentioned previously.
Let’s go through these required modifications one by one.
Altering the name
Click on “Alter the name”, as the figure shows:
A new screen will appear with a field to enter the new name of the company. Initially, it will contain the old one. Enter the new name of the company, include the OÜ if this is a OÜ company (or a MTU in case of a non-profit). For example, you can enter “AnotherName OÜ” and click on enter.
If it shows a message “No similar names and corresponding trademarks were found”, the new name is valid and you can continue. If there are similar names or trademarks, you won’t be able to choose that name, and you will be required to choose another one. Unfortunately, some common words like “Digital”, “Food”, “Investment” or “Teaching” are not good candidates to be included in the name of your company.
Once you come up with a valid name, you can continue. Click on “Save the changes”. Now, let’s add the document that you signed previously.
Altering the Articles Of Association
Most probably, after changing the name, you will be shown a warning stating that you need to alter the articles of association. That is because the Articles of Association contains all the relevant information about the company, and that includes the name. So if you change the name, this change needs to be reflected in the articles of association.
In order to do that, you need to click on “Alter the Articles of Association”. A new screen will appear, click on “Create the articles of association in Company Registration Portal”, and choose “Alter the latest articles of association”.
You will be taken to the electronic interactive document containing your articles of association. This document can be edited inline. All you have to do is change the name of the company. Don’t modify anything else.
Adding the documents for the petition
Now we need to upload the documents supporting our petition. The mandatory one is the .asice document that you signed before.
In order to add that document, go to the “Additional documents to be submitted with the entry petition” and click on “Add document”. In the case of the consent, you need to select “Resolution of the body” as the type of the document and upload the signed .asice document.
Click on “Add a document”, and back to entering the data in the application. Now it’s time to sign the petition by clicking on the “Check the details of the entry petition” button.
Confirming the petition
You will see a screen with a summary of the changes we are going to perform in the registry.
It should say that the new name of the company is going to be this other name that you chose. Now click on the blue button to confirm the petition.
Signing the petition
Next, we will sign the petition. In order to do that, click on the “Sign” blue button. Wait until the pop-up appears to choose your certificate, and enter your PIN 2.
If the signature process succeeds, you will see the signature tick next to your name. Now click on “Confirm the signatures”.
Proceed to payment
Next, you need to pay the state fee for the change in legal address and person of contact. The state fee as of May 2019 is 18€.
Select “Payment of the state fee in a bank office or in the internet bank”, and choose “View details for making a payment”. You will see a screen with all the information for the payment.
Choose any of the bank account IBANs for the payment. It’s important that all the information is correct, including the description of the payment and especially the reference number.
Go to your online bank website and do the payment. Then go back to this page, close the pop-up, and click on “Confirm Payment”. Time for the final step, sending the petition to the registry!
Sending the petition to the registry
Just click on the blue button to finish the process and send your request to the registry. That’s all!
If there’s a mistake, or some documentation is missing, you will receive an email, but make sure to check the Company Registration Portal regularly because the information will be updated there. Your petition will be listed just down below your company names in a section called “Entry petitions”.
As always, if you find trouble changing the legal address or person of contact, send us a message. We’ll be happy to help.